Terms & Conditions
Deposit, Payment Schedule & Registration
A $500.00 non-refundable per person deposit is required at the time of booking with a completed reservation application. Each deposit paid covers all 81 Tours services including but not limited to, account management, administrative upkeep, tour organization, deposits, accommodation, flight, document preparations, and accounting. Full payment is due 60 days prior to the departure date. If a booking within 60 days of departure, full payment is due then.
Form of Payment
Checks, ACH, PayPal (info@81tours), American Express, Discover, Visa and Master Card. If mailing a payment, note tour reference. In case of any billing error, we reserve the right to re-invoice and correct billing.
Price is guaranteed once your trip is paid in full. Your price is based on the currency rates and fares in existence at the time of your confirmation. 81 Tours reserves the right to alter pricing, at any time, prior to departure and without prior notice if circumstances so warrant. An increase in the currency exchange rate of 10%, or more, may affect the price.
Tips to guide and driver; Travel Insurance; Cancel for Any Reason Waiver; Passport and Visa Fees, Items of a personal nature (such as telephone calls, mini bar, laundry) drinks and lunches (when not mentioned).
Passports, Visas, Visa Waiver & Documents
A valid passport is required, and it must be valid at least 6 months after your return date. It is the traveler’s sole responsibility to obtain and have available when necessary the appropriate valid travel documents. All guests are advised to check with the appropriate government authority in each country visited to determine the necessary documents. At times, Hotel or Cruise Vessel May require you to hold your passport. Please note the European Visa Waiver requirement at some point in 2022 https://www.etiasvisa.com. When and if a visa or visa waiver is required, it is the passengers responsibility to obtain one. 81 Tours, owner, agent, or employees cannot be held liable for clients not having proper passports, visa, visa waiver, or other travel documents. Cancellations due to a lack of appropriate documents will incur usual penalties. A Passport Card is not useful for International Air Travel. Attempting to use this instead of a Passport Book will result in a denial of boarding by the airlines and entry by the legal authorities.
Final documents are sent approximately two (2) weeks prior to departure (including 81 Tours Bag, Nametag with Lanyard, Luggage Tags, Tip Envelopes, and Preparation Booklet). Your Flight itinerary and Final Confirmations (Guide Contact Info, Hotel Info, and Emergency Contact) will be emailed to you approximately two (2) weeks prior to departure. Upon receipt, you are responsible to check your itinerary, spelling of your name, dates, times, and other important information to ensure their validity. Should there be any errors it is the guest’s responsibility to contact 81 Tours via email within 24 hours.
81 Tours and suppliers contracted for services reserve the right to refuse to accept or retain any traveler whose behavior is deemed likely to affect the smooth operations of a tour or adversely affect the enjoyment or safety of other passengers. 81 Tours, its agents, and suppliers shall be under no liability to any such person for refund, compensation, repatriation, or any other matters arising.
Cancellations and Refunds
Cancellations must be received in writing from email address used to register for the tour and will become effective on the date of receipt. Cancellations for standard tours are subject to the following penalty:
Date of Registration - 60 days prior to departure: penalty is $500 per person
31 - 59 days prior to departure 50%.
30 days prior to departure or less no refund.
ADDITIONAL CANCELLATION CHARGES MAY APPLY
All tickets as well as special airfares upgraded airline tickets issued as well as any internal air is 100% non-refundable at time of final payment (some exceptions may apply).
Additional hotel nights, pre or post stays and other extra services booked in connection with 81 Tours Pilgrimage are subject to specific penalties.
Partial Room Cancellation: If a guest cancels or leaves a pilgrimage and a roommate remains, an additional supplement may apply.
*Special event group departures may have different conditions; please carefully review the terms & conditions for each departure. Refunds can take 30-60 days to be processed.
We highly recommend a travel insurance plan InsureMyTrip.
Changes in Reservation
After a reservation is confirmed any changes are subject to additional fees. If you wish to change to a different departure date outside of 61 days prior to departure, a $150 non-refundable transfer fee will apply. Name changes are not permitted.
Air transportation is in economy class, or business class (additional) on IATA-approved carriers. Fares are based on levels in effect at the time of booking, if you make changes price is subject to change. Flight schedules are subject to change without notice. All is subject to the airline’s terms of carriage. 81 Tours is not responsible for any cancellations, loss, delays, injury, illness, or expenses incurred due to actions made by the airlines. Business-class is available at additional cost for the Trans-Atlantic portions of your ticket. For any issues which arise in relation to airline service complaints and compensation should be addressed to the specific carrier.
Airport Taxes, Fees & Fuel
Airport taxes are included in our tour packages. Airport taxes are based on departure city and government fees (airport taxes include Federal Inspection Fees for the U.S. Customs and Immigration; International Air Transportation Tax; Agricultural tax; security fees, and other airport-related taxes).
Random seats are assigned for all. If you would like a specific seat, or to sit with a companion, please advise at the time of booking, we will make every effort and will provide you with the desired seat number, however, we cannot guarantee, as seats are at the discretion and are subject to airline changing aircraft and it’s seat map. We recommend that you be at the airport early on to ask for a preferred seat assignment.
Without Airfare / Land Only and Transfers
Airport Transfers are included in our Without Airfare / Land only packages for regularly scheduled departure only if you provide your flight schedule, on or before 45 days prior to departure. From time to time, a tour may be canceled due to non-materialization. If you choose to purchase a “Without Airfare” package and arrange your own domestic or international flights, such slights, or any purchased items outside of 81 Tours are the sole responsibility of the client.
Hotel accommodations are based on twin-bedded or double rooms (double occupancy). 81 Tours reserves the right to substitute similar category hotels without prior notice.
Guests are to provide us with the name of their travel roommate at time of registration.
In most hotels triple accommodations is possible, no reduction in cost. Due to pace of our pilgrimage, we do not recommend triple rooms (it is a challenge to open up all three suitcases; take showers). Some Hotels are not set up for triple rooms, third bed might be a sofa bed, or a fold up bed.
Room Upgrades & Requests
Some hotels offer upgrades on request. Specific requests such as adjacent or connecting rooms, bedding requests. Please note that while every effort will be made to secure a special request, it cannot be guaranteed.
Private Rooms and Single Supplement
If guest is traveling Solo, private rooms are possible on request basis, and the guest is responsible for the additional Single Supplement fees. Some hotels single rooms are smaller than a standard room.
Hotel Check In
Most hotels check-ins take place during the mid-afternoon. Should you wish to have a guaranteed room ready upon your immediate check-in upon arrival, it can be arranged for an additional charge usually price of additional night, already listed as if you would be arriving one day prior, which is also available. Please ask for details. If your flight arrives early in the morning and your room is not ready for check in, you may leave your luggage with hotel staff while you explore.
Although we cannot guarantee, we will try to accommodate all special meal requests.
Photography and Videography During Pilgrimage
81 Tours reserves the right to take photographs and videos during the operation of any tour or pilgrimage and to use them for its purposes thereafter. By booking a with 81 Tours, you agree to allow images to be used in such photographs and video. Guests who prefer that their images not be used are asked to advise us in writing at any time prior to departure and to identify themselves into their Local Tour Guide at the beginning of the pilgrimage.
Each tour participant is permitted to bring, one carry-on bag (8" x 14" x 22"), and one personal item (i.e. purse, laptop case) and one checked bag weighing up to 50 lbs. (23 kg) and maximum dimensions of 62 in (158 cm) calculated by adding the length + the width + the height of the bag. Please check with your specific airline to verify the size and weight allowances. 81 Tours is not responsible for the loss of, theft of, delay, or damage to a participant's belongings.
81 Tours acts as a tour operator. The suppliers providing air or ground transportation, sightseeing arrangements and hotel accommodations for the tour program are not 81 Tours employees. By utilizing 81 Tours service you agree that 81 Tours, its employees, officers, agents will not be liable for any change in flight or itinerary schedule, strikes, delay, acts of governments, fires, riots, theft, pilferage, epidemics, quarantine, medical or customs regulations, accident, loss, injury, or damage to you or to those traveling with you in connection with any accommodations, transportation or any other services or resulting directly or indirectly from any occurrence or conditions beyond its control, including defects in vehicles, breakdown in equipment, thefts, delay or cancellation of, or changes in itinerary for any act, omission, or event during the time you are on tour, or on board the aircraft. Neither 81 Tours and/or agents of the suppliers concerned are to be held responsible for the late arrival or departure on return of passengers at airports or hotels due to inclement weather or other reasons, nor are we to be held liable for payment or any refund for transfers or unused service, hotel accommodations or meals occasioned by such late arrivals at the hotels holding rooms as confirmed itineraries. Passengers must bear all such losses or expenses. To guard against unforeseen health or other circumstances, we recommend you purchase insurance. 81 Tours is not responsible for circumstances beyond its control.
In circumstances where trip cancellations resulting from the inability for trip to depart or operate as scheduled, such as cancellations due to acts of war and/or terrorism, war, force majeure, act of God, civil unrest, illness, disease, criminal or terrorist acts of any kind, or if natural disaster takes place, 81 Tours, its employees and agents, are not liable for any restitution, and in addition, without limitation are not responsible for any injury, financial or physical loss, death, inconveniences, traumas, or damages with connection to any inclusions other provisions of any goods of services included.
There are inherent risks in travel as our tours go at times through remote locations, far from medical facilities. 81 Tours guests are to assume all associated risks and complete responsibility, including illness, injury or even death by participating. You agree to indemnify and hold 81 Tours harmless, with respect to any claim made to 81 Tours by anyone else which related to your participation.
Special Medical Conditions Those Who Need Special Assistance
You must report any disability requiring special attention to 81 Tours at the time of registration. We regret that we cannot provide individual assistance to any tour participant for walking, dining, while in their room, on flight, getting on and off motor coaches and other vehicles, or other personal needs. A qualified and physically able companion(s) must accompany passengers who need special assistance. It is the Traveler’s responsibility to arrange for such assistance prior to making their reservations. We will make an effort to accommodate disabled passengers by reserving wheelchair assistance at airports and handicap accessible rooms where available, however, we cannot guarantee and are not responsible for any denial of services by carriers, hotels, restaurants, or other independent suppliers. Be aware that our tours are operated outside the U.S. where the Americans with Disabilities Act is not applicable and facilities for disabled individuals are limited. The touring motor coaches, are not equipped with wheelchair ramps or lifts. Motorized scooters are unsuitable and impossible to accommodate. 81 Tours is not responsible for any medical condition that occurs prior, during or after the tour. A pregnant woman is advised not to travel after 6 months of pregnancy, we recommend bringing a companion; note that level of comfort may be adversely affected by long flights, layovers, or long bus rides through remote locations.
Travelers who are less than 18 years old on the departure date must be accompanied by an adult, if this adult is not the parent, or traveling with only one parent, it is recommended that a notarized letter be written by the parents, or non-traveling parent granting authorization to including the dates of tour (from/to just in case of medical emergencies). We also suggest that you contact the appropriate consulate and airlines because they may have additional requirements. An infant is defined as anyone who is under the age of 24 months for the entire duration of their trip. A child is defined as any one between the ages of 24 months and 11 years for the entire duration of their trip.
It is the responsibility of client / guest / pilgrim to become informed about their destination with most current travel advisories by referring to the U.S. State Department’s travel website at travel.state.gov or by phone at 888 407 4747. In the event of a State Department Travel Advisory against travel to the specific destination location(s) of the trip, should the guest still choose to travel, notwithstanding any travel advisory, the guest assumes all risk of personal injury, death or property damage that may arise out of the events like those advised or warned against as per terms and conditions.
Physicality of Our Tours
Most 81 Tours require physical fitness and a lot of walking, sometimes up/or down the hills, rough and uneven terrain. It is suggested that you practice walking approximately 3 months before departure or prepare physically, until you are able to build walking 3 miles without discomfort.
Tour Cancellation and Force Majeure Event Affecting Pilgrimages
In the event a pilgrimage is cancelled, postponed, delayed, or rescheduled due to force majeure (i.e. Act of God, State of War, Terrorism, Strike, Pandemic, etc.) or any other condition beyond reasonable control, the purchase will be honored for an equivalent attendance to the next scheduled occurrence of the pilgrimage. The pilgrim will be expected to either attend or transfer to purchase accordingly. No cash refunds will be issued. On rare occasions, a tour departure may be canceled due to a lack of participation. In this event only, 81 Tours will contact you with options. 81 Tours is not responsible and does not assume responsibility for any additional costs or any fees relating to the cancellation of air tickets or other arrangements not made through 81 Tours. Such cancellations are not the fault of 81 Tours. Great efforts will be made to accommodate passengers.
81 Tours Itinerary Disclaimer
Though every effort will be made to follow the itinerary, it should be considered as an indication of the tour, rather than a contract of places to be visited. Occasionally local religious holidays, national days, traffic conditions and other events may necessitate changes in the sequence of visits or the missing of certain visits. We will have daily Mass and strive to be in Churches or places as indicated, however an alternative site for Mass will be arranged if needed.
Waiver of Liability/Hold Harmless:
By accepting the terms and conditions, I agree and acknowledge that I may be giving up important legal rights and remedies available to myself, my family, my heirs, successors, and assigns. For value received, I agree on behalf of myself, my heirs, successors, and assigns (“Our Behalf”) that I assume all risks and waive any claim of liability of any nature whatsoever against, and agree to indemnify and hold harmless, 81 Tours et al. with respect to any and all actions, claims or demands that may be made or brought on Our Behalf against 81 Tours et al. arising out of, or in connection with, travel to, or attendance at the tour or any other activity I may engage in while participating in the tour/event. Further, for value received, for any injury to third parties that may arise because of my own actions or omissions, I agree to indemnify, hold harmless and defend 81 Tours et al. with respect to any and all actions, claims, expenses or demands arising therefrom that may be made or brought against 81 Tours et al., including, but not limited to, reasonable attorneys’ fees and expenses arising in connection therewith.
Nature of Risks:
I understand that voluntarily traveling to, and attending, a tour/pilgrimage at this time may involve certain risks beyond the control of 81 Tours, its officers, directors, volunteers, and agents, in connection with the tour - and all parishes within it, and their respective officers, directors, volunteers and agents, and chaperons or representatives associated with the tour (hereinafter referred to as Diocese et al). Such risks include, but are not limited to, accidents, emergencies, epidemics/pandemics, exposure to reckless conduct of other persons, and/or negligence of security and medical personnel. 81 Tours et al. hereby disclaims any and all liability and responsibility for any such risks. I understand that I will be at various sites, such as hotels, restaurants, tourist sites, or on tourist excursions. If during any break in the tour there may be an opportunity to participate in recreational or other activities, participants do so at their own risk and subject to all terms and conditions set by any recreational or other provider.
81 Tours reserves the right to correct any errors or omissions and to amend these Terms and Conditions at any time as the result of any material changes to legislation or regulation. All amended Terms and Conditions shall automatically be effective upon being posted on our website. Accordingly, all are expected to check the content of relevant tours on our website, and it’s terms and conditions found on www.81tours.com/terms prior to booking and prior to travel in order to ensure they are aware of any changes.
If upon returning from your trip, you wish to inquire about any services provided, please ensure that all correspondence is received by email to firstname.lastname@example.org within 30 days of the tour completion date. This will enable us to make a timely investigation.
81 Tours is not responsible for typographical or print Traveler's errors including errors in trip cost. We reserve the right to re-invoice or correct billing at any time.